November 11, 2012
Minutes from General Meeting of White Oak Estates HOA November 5, 2012
The Fall 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM Monday November 5, 2012 by President Mike Nelson.
Copies of the Reformatted CC&R document as approved and amended at the Spring 2011, Fall 2011 and Spring 2012 General Meetings and filed with the county was distributed. This document replaces ALL prior CC&R/Road Maintenance Agreement documents:
* Copies will be mailed to all association members not present at this meeting
* The CC&R document is also be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/)
An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2012 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2012 General Meeting be accepted.
The Financial Report was presented by Association President Mike Nelson as prepared by Association Treasurer Mel Huber who was unable to be present at the meeting:
* There is $32,441.92 in the account.
* Four association members are currently in the rear, totaling $375. The Board President and Treasurer will look into placing a lien on the property owing the $250 past dues.
* Mel has obtained rates from Sandra DeLong, a local CPA in Colfax. Because of the complexity of changing CPA's and the fact that our current CPA Dwyer & Company has become less difficult to get a hold of Mel's recommendation is to stay with Dwyer & Company for now.
* A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* The need for installation of posts at the Fire Access Easement on White Oak Drive no longer exists. This project will not be done at this time.
* It has been difficult to obtain bids for the repair of cracks in the road. This project will be held until Spring.
* Thank you to Art Huber and Mike and Maria Nelson for trimming back of trees that overhung the road
* Dick Osgood and Mike Nelson will help clear back the debris in the culverts and along the road by the Morain property to facilitate the flow of rain water. Dennis Morain had knee replacement surgery in September.
Two-year Election for positions of President and Vice President was held.
*A motion was made, seconded and passed to re-elect Mike Nelson as Association President for another two year term of office.
* A Motion was made, seconded and passed to elect Steve Curtis as new Association Vice President to replace Maxine Barnett who is stepping down.
Installation of a Public Bulletin Board near the bank of mail boxes was approved. Mike Nelson and Dick Osgood took the assignment to build and install the Bulletin Board for neighborhood use.
A Neighborhood Holiday Pot Luck was scheduled as an Open House to begin at 5 pm on Friday December 14 at the home of Maxine Barnett and Dick Osgood. The Association will provide lasagna. Additional details will be determined and invitations sent to all neighbors.
A reminder was made to clear property along driveways and roadway and be aware of the County Chipper program ($40/hour rate).
The following topic was discussed during the Open Forum:
*Concern was expressed over animals getting into garbage cans. No action was taken.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
June 06, 2012
Minutes from General Meeting of White Oak Estates HOA May 21, 2012
The Spring 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:15 PM Monday May 21, 2012 1 by President Mike Nelson.
An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Fall 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Fall 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber:
* There is $29,051.54 in the account.
* Five association members are currently in the rear, four owing $125, and one owing $250. The Board will look into the possibility of placing a lien on the property owing the $250 past dues.
* Our current CPA Dwyer & Company has become difficult to get a hold of. The board will research the possibility of switching to Sandra DeLong, a local CPA in Colfax.
A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* Installation of the “No Access-Dead End Road” sign
* Posts instead of a low bar will be installed to prevent motor cycle traffic through the 50' Fire Access Easement at the end of White Oak Drive.
* Based upon the Livingston bid received last summer, it was moved, seconded and approved not to exceed $8,000 to repair cracks in the road this summer once the necessary bids were received.
* Suggestions on how to encourage drivers to stay to the right of the road at the blind turns (Van Pelt Corner etc) on White Oak were discussed. No action was taken.
A report was made by Association President Mike Nelson that the Post Master in Colfax did not approve of our attempt to purchase a PO Box for the Association in the bank of mail boxes in White Oak Estates. The new Association PO Box address in town is PO Box 1332 Colfax, CA 95713
A reminder was made to clear property along driveways and roadway.
A reminder was made to not let your dogs/animals run loose. Roger Aaronson has spoken to the owner of the peacocks that wander through. She has about 40 peacocks and is aware of the problem. She is feeding them more to attempt to keep them closer to home.
Mike Nelson reported on seeing an 18” rattle snake and reminded all to be cautious.
Variations of the animal restriction language from Section 6 of the expired CC&R document # 5583 were distributed and discussed. A motion was presented, seconded and passed that the following language be added to the current CC&R document as (e) to Paragraph 15:
* (e) No animals may be kept, bred or raised for commercial purposes or in unreasonable numbers (“unreasonable numbers” to be determined by the association board on an individual basis if a dispute arises).
Copies of the Reformatted CC&R document as approved and amended at the Spring and Fall 2011 General Meetings and the Spring 2012 General Meeting will be mailed to all association members after it is filed at the county. This document replaces ALL prior CC&R/Road Maintenance Agreement documents.
The following topics were discussed during the Open Forum:
* Concern was expressed about trees that overhang the road causing those that drive motorhomes to drive in the middle of the road. The road maintenance committee took the assignment to trim back the trees that are over the road.
* A motion was presented, seconded and passed that Dick Osgood be added to the road maintenance committee.
* The suggestion was made that the CC&R document be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/).
A Motion was presented, seconded and passed to close the meeting at 8 pm.
Rose Maree Hammer
Association Secretary
An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Fall 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Fall 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber:
* There is $29,051.54 in the account.
* Five association members are currently in the rear, four owing $125, and one owing $250. The Board will look into the possibility of placing a lien on the property owing the $250 past dues.
* Our current CPA Dwyer & Company has become difficult to get a hold of. The board will research the possibility of switching to Sandra DeLong, a local CPA in Colfax.
A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* Installation of the “No Access-Dead End Road” sign
* Posts instead of a low bar will be installed to prevent motor cycle traffic through the 50' Fire Access Easement at the end of White Oak Drive.
* Based upon the Livingston bid received last summer, it was moved, seconded and approved not to exceed $8,000 to repair cracks in the road this summer once the necessary bids were received.
* Suggestions on how to encourage drivers to stay to the right of the road at the blind turns (Van Pelt Corner etc) on White Oak were discussed. No action was taken.
A report was made by Association President Mike Nelson that the Post Master in Colfax did not approve of our attempt to purchase a PO Box for the Association in the bank of mail boxes in White Oak Estates. The new Association PO Box address in town is PO Box 1332 Colfax, CA 95713
A reminder was made to clear property along driveways and roadway.
A reminder was made to not let your dogs/animals run loose. Roger Aaronson has spoken to the owner of the peacocks that wander through. She has about 40 peacocks and is aware of the problem. She is feeding them more to attempt to keep them closer to home.
Mike Nelson reported on seeing an 18” rattle snake and reminded all to be cautious.
Variations of the animal restriction language from Section 6 of the expired CC&R document # 5583 were distributed and discussed. A motion was presented, seconded and passed that the following language be added to the current CC&R document as (e) to Paragraph 15:
* (e) No animals may be kept, bred or raised for commercial purposes or in unreasonable numbers (“unreasonable numbers” to be determined by the association board on an individual basis if a dispute arises).
Copies of the Reformatted CC&R document as approved and amended at the Spring and Fall 2011 General Meetings and the Spring 2012 General Meeting will be mailed to all association members after it is filed at the county. This document replaces ALL prior CC&R/Road Maintenance Agreement documents.
The following topics were discussed during the Open Forum:
* Concern was expressed about trees that overhang the road causing those that drive motorhomes to drive in the middle of the road. The road maintenance committee took the assignment to trim back the trees that are over the road.
* A motion was presented, seconded and passed that Dick Osgood be added to the road maintenance committee.
* The suggestion was made that the CC&R document be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/).
A Motion was presented, seconded and passed to close the meeting at 8 pm.
Rose Maree Hammer
Association Secretary
February 19, 2012
Minutes from General Meeting of White Oak Estates HOA November 7, 2011
The Fall Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM November 7, 2011 by President Mike Nelson.
Copies of the Reformatted/Amended CC&R document as approved at the Spring General Meeting and filed with the county were distributed. (NOTE: Because it was voted upon at this meeting to add back into the Reformatted/Amended CC&R document the nuisance abatement language in section 8 of the the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583, it was determined to wait to distribute the current Reformatted/Amended CC&R document to all association members until this language is added back in and the document is again filed with the county.)
Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber. There is $25,923.76 in the account. Three association members are currently in the rear, two owing $125, and one owing $304. The CPA has sent out second-notice letters with no response. A motion was presented, seconded and passed that the Financial Report be accepted.
The Livingston bid taken for repair work on cracks in the roads is $6,000. Other companies contacted for bids have not yet responded. It was determined to wait until Spring before beginning any road work.
The Todd (530-637-5542) bid for snow removal is $92/hour with an estimate of 5 hours to clear all roads in the development with the association determining if and when. A motion was presented, seconded and passed to utilize Todd for snow removal. Another motion was presented, seconded and passed to give the Association President and the Board discretion as to when to call for snow removal. The following two guidelines were suggested: 1) Pay close attention to the weather 2) Consider whether association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
The “No Access-Dead End Road” sign was ordered and arrived with the wrong mounting brackets. Correct brackets are being obtained.
The Road Committee clean up and use of the County Chipper Program was reported on.
There is a 50' Fire Access Easement at the end of White Oak Drive. It was recommended that a low bar be installed to prevent motor cycle traffic.
A report was given by Association President Mike Nelson on the possibility of adding a nuisance abatement amendment to the Reformatted/Amended C&Rs. Discussion was held considering various CC&R wording/practices on this subject. It was determined that the nuisance abatement language in section 8 of the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583 was adequate for the association needs and would be put back into the current Reformatted/Amended CC&Rs.
It was reported that because of concerns over inadequate protection from the heat and lack of rest room facilities the neighborhood family Bar BQ planned for last summer was canceled.
The Sheriff occasionally drives by.
The suggestion that was proposed at the Spring General Meeting on the possibility of adding a light near the mail boxes was again discussed considering using solar energy. Concerns over cost of installation and potential vandalism were discussed. It was suggested that association members could take flash lights if going to the mail boxes after dark instead of installing a light.
The purchasing of a PO Box for the Association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town when it expires in January was explained.
Stan Nielsen provided information on a company (CPM 916-Pavement) that works exclusively on sealing cracks in pavement.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
Copies of the Reformatted/Amended CC&R document as approved at the Spring General Meeting and filed with the county were distributed. (NOTE: Because it was voted upon at this meeting to add back into the Reformatted/Amended CC&R document the nuisance abatement language in section 8 of the the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583, it was determined to wait to distribute the current Reformatted/Amended CC&R document to all association members until this language is added back in and the document is again filed with the county.)
Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber. There is $25,923.76 in the account. Three association members are currently in the rear, two owing $125, and one owing $304. The CPA has sent out second-notice letters with no response. A motion was presented, seconded and passed that the Financial Report be accepted.
The Livingston bid taken for repair work on cracks in the roads is $6,000. Other companies contacted for bids have not yet responded. It was determined to wait until Spring before beginning any road work.
The Todd (530-637-5542) bid for snow removal is $92/hour with an estimate of 5 hours to clear all roads in the development with the association determining if and when. A motion was presented, seconded and passed to utilize Todd for snow removal. Another motion was presented, seconded and passed to give the Association President and the Board discretion as to when to call for snow removal. The following two guidelines were suggested: 1) Pay close attention to the weather 2) Consider whether association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
The “No Access-Dead End Road” sign was ordered and arrived with the wrong mounting brackets. Correct brackets are being obtained.
The Road Committee clean up and use of the County Chipper Program was reported on.
There is a 50' Fire Access Easement at the end of White Oak Drive. It was recommended that a low bar be installed to prevent motor cycle traffic.
A report was given by Association President Mike Nelson on the possibility of adding a nuisance abatement amendment to the Reformatted/Amended C&Rs. Discussion was held considering various CC&R wording/practices on this subject. It was determined that the nuisance abatement language in section 8 of the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583 was adequate for the association needs and would be put back into the current Reformatted/Amended CC&Rs.
It was reported that because of concerns over inadequate protection from the heat and lack of rest room facilities the neighborhood family Bar BQ planned for last summer was canceled.
The Sheriff occasionally drives by.
The suggestion that was proposed at the Spring General Meeting on the possibility of adding a light near the mail boxes was again discussed considering using solar energy. Concerns over cost of installation and potential vandalism were discussed. It was suggested that association members could take flash lights if going to the mail boxes after dark instead of installing a light.
The purchasing of a PO Box for the Association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town when it expires in January was explained.
Stan Nielsen provided information on a company (CPM 916-Pavement) that works exclusively on sealing cracks in pavement.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
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