The Fall Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM November 7, 2011 by President Mike Nelson.
Copies of the Reformatted/Amended CC&R document as approved at the Spring General Meeting and filed with the county were distributed. (NOTE: Because it was voted upon at this meeting to add back into the Reformatted/Amended CC&R document the nuisance abatement language in section 8 of the the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583, it was determined to wait to distribute the current Reformatted/Amended CC&R document to all association members until this language is added back in and the document is again filed with the county.)
Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber. There is $25,923.76 in the account. Three association members are currently in the rear, two owing $125, and one owing $304. The CPA has sent out second-notice letters with no response. A motion was presented, seconded and passed that the Financial Report be accepted.
The Livingston bid taken for repair work on cracks in the roads is $6,000. Other companies contacted for bids have not yet responded. It was determined to wait until Spring before beginning any road work.
The Todd (530-637-5542) bid for snow removal is $92/hour with an estimate of 5 hours to clear all roads in the development with the association determining if and when. A motion was presented, seconded and passed to utilize Todd for snow removal. Another motion was presented, seconded and passed to give the Association President and the Board discretion as to when to call for snow removal. The following two guidelines were suggested: 1) Pay close attention to the weather 2) Consider whether association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
The “No Access-Dead End Road” sign was ordered and arrived with the wrong mounting brackets. Correct brackets are being obtained.
The Road Committee clean up and use of the County Chipper Program was reported on.
There is a 50' Fire Access Easement at the end of White Oak Drive. It was recommended that a low bar be installed to prevent motor cycle traffic.
A report was given by Association President Mike Nelson on the possibility of adding a nuisance abatement amendment to the Reformatted/Amended C&Rs. Discussion was held considering various CC&R wording/practices on this subject. It was determined that the nuisance abatement language in section 8 of the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583 was adequate for the association needs and would be put back into the current Reformatted/Amended CC&Rs.
It was reported that because of concerns over inadequate protection from the heat and lack of rest room facilities the neighborhood family Bar BQ planned for last summer was canceled.
The Sheriff occasionally drives by.
The suggestion that was proposed at the Spring General Meeting on the possibility of adding a light near the mail boxes was again discussed considering using solar energy. Concerns over cost of installation and potential vandalism were discussed. It was suggested that association members could take flash lights if going to the mail boxes after dark instead of installing a light.
The purchasing of a PO Box for the Association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town when it expires in January was explained.
Stan Nielsen provided information on a company (CPM 916-Pavement) that works exclusively on sealing cracks in pavement.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
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