Minutes from General Meeting of White Oak Estates HOA November 5, 2012

The Fall 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM Monday November 5, 2012 by President Mike Nelson.

Copies of the Reformatted CC&R document as approved and amended at the Spring 2011, Fall 2011 and Spring 2012 General Meetings and filed with the county was distributed. This document replaces ALL prior CC&R/Road Maintenance Agreement documents:

* Copies will be mailed to all association members not present at this meeting

* The CC&R document is also be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/)

An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.

The Minutes of the Spring 2012 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2012 General Meeting be accepted.

The Financial Report was presented by Association President Mike Nelson as prepared by Association Treasurer Mel Huber who was unable to be present at the meeting:

* There is $32,441.92 in the account.

* Four association members are currently in the rear, totaling $375. The Board President and Treasurer will look into placing a lien on the property owing the $250 past dues.

* Mel has obtained rates from Sandra DeLong, a local CPA in Colfax. Because of the complexity of changing CPA's and the fact that our current CPA Dwyer & Company has become less difficult to get a hold of Mel's recommendation is to stay with Dwyer & Company for now.

* A motion was presented, seconded and passed that the Financial Report be accepted.

The Road Maintenance Committee reported on the following:

* The need for installation of posts at the Fire Access Easement on White Oak Drive no longer exists. This project will not be done at this time.

* It has been difficult to obtain bids for the repair of cracks in the road. This project will be held until Spring.

* Thank you to Art Huber and Mike and Maria Nelson for trimming back of trees that overhung the road

* Dick Osgood and Mike Nelson will help clear back the debris in the culverts and along the road by the Morain property to facilitate the flow of rain water. Dennis Morain had knee replacement surgery in September.

Two-year Election for positions of President and Vice President was held.

*A motion was made, seconded and passed to re-elect Mike Nelson as Association President for another two year term of office.

* A Motion was made, seconded and passed to elect Steve Curtis as new Association Vice President to replace Maxine Barnett who is stepping down.

Installation of a Public Bulletin Board near the bank of mail boxes was approved. Mike Nelson and Dick Osgood took the assignment to build and install the Bulletin Board for neighborhood use.

A Neighborhood Holiday Pot Luck was scheduled as an Open House to begin at 5 pm on Friday December 14 at the home of Maxine Barnett and Dick Osgood. The Association will provide lasagna. Additional details will be determined and invitations sent to all neighbors.

A reminder was made to clear property along driveways and roadway and be aware of the County Chipper program ($40/hour rate).

The following topic was discussed during the Open Forum:

*Concern was expressed over animals getting into garbage cans. No action was taken.

A Motion was presented, seconded and passed to close the meeting at 8 pm.