November 07, 2013
Minutes from General Meeting of White Oak Estates HOA October 28, 2013
The Fall 2013 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Monday October 28, 2013 by President Mike Nelson.
Thanks was given to Art Huber, the Greenwoods and others for clearing work along roadways. An updated Homeowners List was distributed for verification.
The Minutes of the Spring 2013 General Meeting were read. A motion was presented, seconded and passed that the Minutes of the Spring 2013 General Meeting be accepted.
The Financial Report was presented. There is a balance of $30, 428.48. Five homeowners are in the rear. The association CPA will be asked to confirm that notifications have been sent to the three of the five homeowners farthest behind. A lien will be filed on the one owing the largest amount.
The Road Maintenance Committee Report included the following:
* Road crack repair work was completed by Livingston. The cost was $7,675.00.
* Re-Painting of speed bumps, speed limit warnings and stopping lines has not yet been completed. (Work Crew volunteers: Dennis Morain, Jonah Davison, Dan Zendner, Roger Aaronson, Steve Curtis and Mike Nelson)
The Snow Removal Policy was reviewed:
* The Association President and Board have the discretion as to when to call for snow removal. [Todd (530-637-5542) at the rate of $92/hour with an estimate of 5 hours to clear all roads in the development will be utilized. Todd will plow Shady Glen and then come to White Oak Estates.]
* The following two guidelines will be followed: 1) Pay close attention to the weather 2) Consider if association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
Reminders were made to Drive/Walk safely along roadways. Watch for deer, mountain lions, bears etc when driving. Carry a flashlight if walking at night etc.
During Open Forum the following were discussed:
* 3 Homes are for sale in our neighborhood
* The bag nailed to the tree at the entrance of 174 to White Oak contained an empty box
* The Bulletin Board installed by the bank of mail boxes has received good use
* Attempts to arrange for the use of one propane company for the entire development have never been successful
* Various suggestions (such as owning your own tank or installing a larger tank) were made for saving on the cost of propane
* The problem of debris coming off the hill by the Wilhelm property was mentioned
* Internet access through Wave Band was discussed. It was suggested that a list be provided to Wave Band of those in the development who would be interested in using the service if it were brought into the neighborhood. Steve will collect information about the service and forward that to Rose Maree for distribution through email to all association members.
A motion was presented, seconded and passed to close the meeting at 8:00 PM
Rose Maree Hammer
Association Secretary
June 30, 2013
Minutes from General Meeting of White Oak Estates HOA June 17, 2013
The Spring 2013 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Monday June 17, 2013 by President Mike Nelson.
An updated Homeowners List was distributed for verification.
The Minutes of the Fall 2012 General Meeting were read. A motion was presented, seconded and passed that the Minutes of the Fall 2012 General Meeting be accepted.
The Financial Report was read. There is a balance of $35,178.48. Three lots are in the rear on dues. The association CPA will be asked to send a CA Civil Code Section 845 letter to the homeowner of the lot furthest behind. A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* Three road crack repair bids were presented and explained. A motion was presented, seconded and passed that the Livingston bid be accepted. $8,000 had previously been approved for this project. This project will take 1-2 days once begun.
Two-year Election for positions of Secretary and Treasurer were held. Rose Maree Hammer was re-elected as Association Secretary, and Mel Huber was re-elected as Association Treasurer.
A motion was presented, seconded and passed that the following be accepted as the White Oak Estates Public Bulletin Board policy. This policy will be posted on the White Oak Estates website (http://whiteoakestateshoa.blogspot.com).
* The intent of the White Oak Estates Public Bulletin Board is to provide a location to post information about Neighborhood and/or Local Events of Public Interest to White Oak Estate Homeowners. Items posted are to be removed within two weeks by those who posted them and may also be removed at any time by the Association Board if it is determined that the item posted is not of Neighborhood and/or Local Public Interest to White Oak Estate Homeowners.
During Open Forum the following were discussed:
* Seeds come in on tires from invasive plants such as Star Thistle and Scotch Broom. Various methods of removal were discussed.
* Dennis will talk with Al about clearing his culverts.
A motion was presented, seconded and passed to close the meeting at 8 PM.
Rose Maree Hammer
Association Secretary
November 11, 2012
Minutes from General Meeting of White Oak Estates HOA November 5, 2012
The Fall 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM Monday November 5, 2012 by President Mike Nelson.
Copies of the Reformatted CC&R document as approved and amended at the Spring 2011, Fall 2011 and Spring 2012 General Meetings and filed with the county was distributed. This document replaces ALL prior CC&R/Road Maintenance Agreement documents:
* Copies will be mailed to all association members not present at this meeting
* The CC&R document is also be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/)
An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2012 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2012 General Meeting be accepted.
The Financial Report was presented by Association President Mike Nelson as prepared by Association Treasurer Mel Huber who was unable to be present at the meeting:
* There is $32,441.92 in the account.
* Four association members are currently in the rear, totaling $375. The Board President and Treasurer will look into placing a lien on the property owing the $250 past dues.
* Mel has obtained rates from Sandra DeLong, a local CPA in Colfax. Because of the complexity of changing CPA's and the fact that our current CPA Dwyer & Company has become less difficult to get a hold of Mel's recommendation is to stay with Dwyer & Company for now.
* A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* The need for installation of posts at the Fire Access Easement on White Oak Drive no longer exists. This project will not be done at this time.
* It has been difficult to obtain bids for the repair of cracks in the road. This project will be held until Spring.
* Thank you to Art Huber and Mike and Maria Nelson for trimming back of trees that overhung the road
* Dick Osgood and Mike Nelson will help clear back the debris in the culverts and along the road by the Morain property to facilitate the flow of rain water. Dennis Morain had knee replacement surgery in September.
Two-year Election for positions of President and Vice President was held.
*A motion was made, seconded and passed to re-elect Mike Nelson as Association President for another two year term of office.
* A Motion was made, seconded and passed to elect Steve Curtis as new Association Vice President to replace Maxine Barnett who is stepping down.
Installation of a Public Bulletin Board near the bank of mail boxes was approved. Mike Nelson and Dick Osgood took the assignment to build and install the Bulletin Board for neighborhood use.
A Neighborhood Holiday Pot Luck was scheduled as an Open House to begin at 5 pm on Friday December 14 at the home of Maxine Barnett and Dick Osgood. The Association will provide lasagna. Additional details will be determined and invitations sent to all neighbors.
A reminder was made to clear property along driveways and roadway and be aware of the County Chipper program ($40/hour rate).
The following topic was discussed during the Open Forum:
*Concern was expressed over animals getting into garbage cans. No action was taken.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
June 06, 2012
Minutes from General Meeting of White Oak Estates HOA May 21, 2012
The Spring 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:15 PM Monday May 21, 2012 1 by President Mike Nelson.
An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Fall 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Fall 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber:
* There is $29,051.54 in the account.
* Five association members are currently in the rear, four owing $125, and one owing $250. The Board will look into the possibility of placing a lien on the property owing the $250 past dues.
* Our current CPA Dwyer & Company has become difficult to get a hold of. The board will research the possibility of switching to Sandra DeLong, a local CPA in Colfax.
A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* Installation of the “No Access-Dead End Road” sign
* Posts instead of a low bar will be installed to prevent motor cycle traffic through the 50' Fire Access Easement at the end of White Oak Drive.
* Based upon the Livingston bid received last summer, it was moved, seconded and approved not to exceed $8,000 to repair cracks in the road this summer once the necessary bids were received.
* Suggestions on how to encourage drivers to stay to the right of the road at the blind turns (Van Pelt Corner etc) on White Oak were discussed. No action was taken.
A report was made by Association President Mike Nelson that the Post Master in Colfax did not approve of our attempt to purchase a PO Box for the Association in the bank of mail boxes in White Oak Estates. The new Association PO Box address in town is PO Box 1332 Colfax, CA 95713
A reminder was made to clear property along driveways and roadway.
A reminder was made to not let your dogs/animals run loose. Roger Aaronson has spoken to the owner of the peacocks that wander through. She has about 40 peacocks and is aware of the problem. She is feeding them more to attempt to keep them closer to home.
Mike Nelson reported on seeing an 18” rattle snake and reminded all to be cautious.
Variations of the animal restriction language from Section 6 of the expired CC&R document # 5583 were distributed and discussed. A motion was presented, seconded and passed that the following language be added to the current CC&R document as (e) to Paragraph 15:
* (e) No animals may be kept, bred or raised for commercial purposes or in unreasonable numbers (“unreasonable numbers” to be determined by the association board on an individual basis if a dispute arises).
Copies of the Reformatted CC&R document as approved and amended at the Spring and Fall 2011 General Meetings and the Spring 2012 General Meeting will be mailed to all association members after it is filed at the county. This document replaces ALL prior CC&R/Road Maintenance Agreement documents.
The following topics were discussed during the Open Forum:
* Concern was expressed about trees that overhang the road causing those that drive motorhomes to drive in the middle of the road. The road maintenance committee took the assignment to trim back the trees that are over the road.
* A motion was presented, seconded and passed that Dick Osgood be added to the road maintenance committee.
* The suggestion was made that the CC&R document be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/).
A Motion was presented, seconded and passed to close the meeting at 8 pm.
Rose Maree Hammer
Association Secretary
An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Fall 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Fall 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber:
* There is $29,051.54 in the account.
* Five association members are currently in the rear, four owing $125, and one owing $250. The Board will look into the possibility of placing a lien on the property owing the $250 past dues.
* Our current CPA Dwyer & Company has become difficult to get a hold of. The board will research the possibility of switching to Sandra DeLong, a local CPA in Colfax.
A motion was presented, seconded and passed that the Financial Report be accepted.
The Road Maintenance Committee reported on the following:
* Installation of the “No Access-Dead End Road” sign
* Posts instead of a low bar will be installed to prevent motor cycle traffic through the 50' Fire Access Easement at the end of White Oak Drive.
* Based upon the Livingston bid received last summer, it was moved, seconded and approved not to exceed $8,000 to repair cracks in the road this summer once the necessary bids were received.
* Suggestions on how to encourage drivers to stay to the right of the road at the blind turns (Van Pelt Corner etc) on White Oak were discussed. No action was taken.
A report was made by Association President Mike Nelson that the Post Master in Colfax did not approve of our attempt to purchase a PO Box for the Association in the bank of mail boxes in White Oak Estates. The new Association PO Box address in town is PO Box 1332 Colfax, CA 95713
A reminder was made to clear property along driveways and roadway.
A reminder was made to not let your dogs/animals run loose. Roger Aaronson has spoken to the owner of the peacocks that wander through. She has about 40 peacocks and is aware of the problem. She is feeding them more to attempt to keep them closer to home.
Mike Nelson reported on seeing an 18” rattle snake and reminded all to be cautious.
Variations of the animal restriction language from Section 6 of the expired CC&R document # 5583 were distributed and discussed. A motion was presented, seconded and passed that the following language be added to the current CC&R document as (e) to Paragraph 15:
* (e) No animals may be kept, bred or raised for commercial purposes or in unreasonable numbers (“unreasonable numbers” to be determined by the association board on an individual basis if a dispute arises).
Copies of the Reformatted CC&R document as approved and amended at the Spring and Fall 2011 General Meetings and the Spring 2012 General Meeting will be mailed to all association members after it is filed at the county. This document replaces ALL prior CC&R/Road Maintenance Agreement documents.
The following topics were discussed during the Open Forum:
* Concern was expressed about trees that overhang the road causing those that drive motorhomes to drive in the middle of the road. The road maintenance committee took the assignment to trim back the trees that are over the road.
* A motion was presented, seconded and passed that Dick Osgood be added to the road maintenance committee.
* The suggestion was made that the CC&R document be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/).
A Motion was presented, seconded and passed to close the meeting at 8 pm.
Rose Maree Hammer
Association Secretary
February 19, 2012
Minutes from General Meeting of White Oak Estates HOA November 7, 2011
The Fall Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM November 7, 2011 by President Mike Nelson.
Copies of the Reformatted/Amended CC&R document as approved at the Spring General Meeting and filed with the county were distributed. (NOTE: Because it was voted upon at this meeting to add back into the Reformatted/Amended CC&R document the nuisance abatement language in section 8 of the the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583, it was determined to wait to distribute the current Reformatted/Amended CC&R document to all association members until this language is added back in and the document is again filed with the county.)
Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber. There is $25,923.76 in the account. Three association members are currently in the rear, two owing $125, and one owing $304. The CPA has sent out second-notice letters with no response. A motion was presented, seconded and passed that the Financial Report be accepted.
The Livingston bid taken for repair work on cracks in the roads is $6,000. Other companies contacted for bids have not yet responded. It was determined to wait until Spring before beginning any road work.
The Todd (530-637-5542) bid for snow removal is $92/hour with an estimate of 5 hours to clear all roads in the development with the association determining if and when. A motion was presented, seconded and passed to utilize Todd for snow removal. Another motion was presented, seconded and passed to give the Association President and the Board discretion as to when to call for snow removal. The following two guidelines were suggested: 1) Pay close attention to the weather 2) Consider whether association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
The “No Access-Dead End Road” sign was ordered and arrived with the wrong mounting brackets. Correct brackets are being obtained.
The Road Committee clean up and use of the County Chipper Program was reported on.
There is a 50' Fire Access Easement at the end of White Oak Drive. It was recommended that a low bar be installed to prevent motor cycle traffic.
A report was given by Association President Mike Nelson on the possibility of adding a nuisance abatement amendment to the Reformatted/Amended C&Rs. Discussion was held considering various CC&R wording/practices on this subject. It was determined that the nuisance abatement language in section 8 of the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583 was adequate for the association needs and would be put back into the current Reformatted/Amended CC&Rs.
It was reported that because of concerns over inadequate protection from the heat and lack of rest room facilities the neighborhood family Bar BQ planned for last summer was canceled.
The Sheriff occasionally drives by.
The suggestion that was proposed at the Spring General Meeting on the possibility of adding a light near the mail boxes was again discussed considering using solar energy. Concerns over cost of installation and potential vandalism were discussed. It was suggested that association members could take flash lights if going to the mail boxes after dark instead of installing a light.
The purchasing of a PO Box for the Association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town when it expires in January was explained.
Stan Nielsen provided information on a company (CPM 916-Pavement) that works exclusively on sealing cracks in pavement.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
Copies of the Reformatted/Amended CC&R document as approved at the Spring General Meeting and filed with the county were distributed. (NOTE: Because it was voted upon at this meeting to add back into the Reformatted/Amended CC&R document the nuisance abatement language in section 8 of the the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583, it was determined to wait to distribute the current Reformatted/Amended CC&R document to all association members until this language is added back in and the document is again filed with the county.)
Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber. There is $25,923.76 in the account. Three association members are currently in the rear, two owing $125, and one owing $304. The CPA has sent out second-notice letters with no response. A motion was presented, seconded and passed that the Financial Report be accepted.
The Livingston bid taken for repair work on cracks in the roads is $6,000. Other companies contacted for bids have not yet responded. It was determined to wait until Spring before beginning any road work.
The Todd (530-637-5542) bid for snow removal is $92/hour with an estimate of 5 hours to clear all roads in the development with the association determining if and when. A motion was presented, seconded and passed to utilize Todd for snow removal. Another motion was presented, seconded and passed to give the Association President and the Board discretion as to when to call for snow removal. The following two guidelines were suggested: 1) Pay close attention to the weather 2) Consider whether association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
The “No Access-Dead End Road” sign was ordered and arrived with the wrong mounting brackets. Correct brackets are being obtained.
The Road Committee clean up and use of the County Chipper Program was reported on.
There is a 50' Fire Access Easement at the end of White Oak Drive. It was recommended that a low bar be installed to prevent motor cycle traffic.
A report was given by Association President Mike Nelson on the possibility of adding a nuisance abatement amendment to the Reformatted/Amended C&Rs. Discussion was held considering various CC&R wording/practices on this subject. It was determined that the nuisance abatement language in section 8 of the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583 was adequate for the association needs and would be put back into the current Reformatted/Amended CC&Rs.
It was reported that because of concerns over inadequate protection from the heat and lack of rest room facilities the neighborhood family Bar BQ planned for last summer was canceled.
The Sheriff occasionally drives by.
The suggestion that was proposed at the Spring General Meeting on the possibility of adding a light near the mail boxes was again discussed considering using solar energy. Concerns over cost of installation and potential vandalism were discussed. It was suggested that association members could take flash lights if going to the mail boxes after dark instead of installing a light.
The purchasing of a PO Box for the Association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town when it expires in January was explained.
Stan Nielsen provided information on a company (CPM 916-Pavement) that works exclusively on sealing cracks in pavement.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
June 09, 2011
Minutes from General Meeting of White Oak Estates HOA May 16, 2011
The Spring Home Owners Association General Meeting of White Oak Estates was brought to order at 7:10 PM May 16, 2011 by President Mike Nelson.
Thanks was given to Dick Merrill, Art Huber and Maria Nelson for sign clean up.
The Minutes of the Fall 2010 Meeting as posted on http://www.whiteoakestateshoa.blogspot.com/ were read by Association Secretary Rose Maree Hammer and approved.
Association Treasurer Mel Huber provided the Financial Report. She explained a notice of incorporation document received from the state, reviewed the services and costs of the Association CPA and reported on past dues. A motion was made and passed that the Financial Report be approved.
It was announced that the Robert Jay home has been sold.
The Road Committee reported that bids will be taken from Livingston, Simpson and Franzia for repair work on cracks in the roads. It was suggested that a bid also be sought from Baldoni.
The Road Committee has also approached Todds for a bid on snow removal.
The Reformatted CC&R document was distributed and reviewed. A motion was made and approved for acceptance and filing with the county of the Reformatted CC&Rs.
An amendment removing the two year term limit in the CC&Rs was discussed. A motion was made and approved for acceptance of this amendment.
An amendment to add to the CC&Rs the Association CPA as the contact for real estate/title company financial questions was discussed. A motion was made and approved for acceptance of this amendment.
The possibility of adding a nuisance abatement amendment to the CC&Rs was discussed. Association President Mike Nelson will review county code, Colfax city code and the Mink Creek restrictions for possible language as to notification, remedy, time-frame etc.
A neighborhood family Bar BQ was approved for July 16 "under the pine tree" in Oak Forest Ct. The association will provide meat, plates and condiments. Association members will bring a side dish to share and their own chairs and drinks. The Board will notify all association members and obtain grills, tables and RSVP information.
Elections for Secretay and Treasurer were held. Mel Huber was elected to a second term as Treasurer and Rose Maree Hammer was elected to a second term as Secretary.
Neighborhood Watch was discussed. The recommendation was made that we write down the license number of any vehicle in the neighborhood that appears suspicious. The recommendation was made that the Sheriff be asked to occasionally drive by.
After a discussion as to the effectiveness of the "No Outlet" sign posted at the entrance to White Oak from Highway 174, it was suggested that a sign "No Access - Dead End Road" be purchased and installed. Possible locations were suggested near the entrance to White Oak, near the mail boxes, or by the ponds. It was also suggested that perhaps the "No Outlet" sign be moved to another location.
The possibility of adding a light near the mail boxes was discussed. No decision was made.
Board President Mike Nelson will look into the possibility of purchasing a PO Box for the association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town.
The meeting was adjourned at 8:27 PM.
Rose Maree Hammer
Association Secretary
Thanks was given to Dick Merrill, Art Huber and Maria Nelson for sign clean up.
The Minutes of the Fall 2010 Meeting as posted on http://www.whiteoakestateshoa.blogspot.com/ were read by Association Secretary Rose Maree Hammer and approved.
Association Treasurer Mel Huber provided the Financial Report. She explained a notice of incorporation document received from the state, reviewed the services and costs of the Association CPA and reported on past dues. A motion was made and passed that the Financial Report be approved.
It was announced that the Robert Jay home has been sold.
The Road Committee reported that bids will be taken from Livingston, Simpson and Franzia for repair work on cracks in the roads. It was suggested that a bid also be sought from Baldoni.
The Road Committee has also approached Todds for a bid on snow removal.
The Reformatted CC&R document was distributed and reviewed. A motion was made and approved for acceptance and filing with the county of the Reformatted CC&Rs.
An amendment removing the two year term limit in the CC&Rs was discussed. A motion was made and approved for acceptance of this amendment.
An amendment to add to the CC&Rs the Association CPA as the contact for real estate/title company financial questions was discussed. A motion was made and approved for acceptance of this amendment.
The possibility of adding a nuisance abatement amendment to the CC&Rs was discussed. Association President Mike Nelson will review county code, Colfax city code and the Mink Creek restrictions for possible language as to notification, remedy, time-frame etc.
A neighborhood family Bar BQ was approved for July 16 "under the pine tree" in Oak Forest Ct. The association will provide meat, plates and condiments. Association members will bring a side dish to share and their own chairs and drinks. The Board will notify all association members and obtain grills, tables and RSVP information.
Elections for Secretay and Treasurer were held. Mel Huber was elected to a second term as Treasurer and Rose Maree Hammer was elected to a second term as Secretary.
Neighborhood Watch was discussed. The recommendation was made that we write down the license number of any vehicle in the neighborhood that appears suspicious. The recommendation was made that the Sheriff be asked to occasionally drive by.
After a discussion as to the effectiveness of the "No Outlet" sign posted at the entrance to White Oak from Highway 174, it was suggested that a sign "No Access - Dead End Road" be purchased and installed. Possible locations were suggested near the entrance to White Oak, near the mail boxes, or by the ponds. It was also suggested that perhaps the "No Outlet" sign be moved to another location.
The possibility of adding a light near the mail boxes was discussed. No decision was made.
Board President Mike Nelson will look into the possibility of purchasing a PO Box for the association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town.
The meeting was adjourned at 8:27 PM.
Rose Maree Hammer
Association Secretary
January 10, 2011
Minutes from General Meeting of White Oak Estates HOA December 14, 2010
The Fall Home Owners Association General Meeting of White Oak Estates was brought to order at 7:05 PM by President Bruce Nissen.
The Minutes for both the Spring and Fall 2009 Meetings as posted on http://www.whiteoakestateshoa.blogspot.com/ were approved.
Association Treasurer Mel Huber provided the Financial Report.
Association Secretary Rose Maree Hammer provided a short overview of the procedures followed by the Board in researching and reviewing the White Oak Estates Home Owners Association documents on file at Placer County and follow-up research conducted by Placer Title Company. Conclusions and recommendations made by the Board based upon this research were presented. A draft of a reformatted version of the current "Covenant, Conditions and Restrictions" document was provided to all members for review and comment. Amendment suggestions were briefly discussed (proposed amendments will be presented to the Board in written format for review and presentation to the General Membership at the Spring Meeting). A copy of the reformatted version of the current "Covenant, Conditions and Restrictions" document will be mailed to those association members who were not present. Before the Spring Home Owners Association General Meeting the Board will review with the county and provide to all association members any changes to the reformatted version of the current "Covenant, Conditions and Restrictions" document and any recommended amendments. A vote of the General Membership on these documents will be held at that time.
Elections were held for President and Vice President. Mike Nelson was elected President, and Maxine Barnett was elected to a second term as Vice President. Mel Huber will continue to serve as Teasurer and Rose Maree Hammer will continue to serve as Secretary.
To permit safely turning onto White Oak Dr from Highway 174 President Mike Nelson will organize a work party to trim tree branches back from the road at that intersection.
The meeting was adjourned and followed by visiting among neighbors.
Rose Maree Hammer
Secretary
The Minutes for both the Spring and Fall 2009 Meetings as posted on http://www.whiteoakestateshoa.blogspot.com/ were approved.
Association Treasurer Mel Huber provided the Financial Report.
Association Secretary Rose Maree Hammer provided a short overview of the procedures followed by the Board in researching and reviewing the White Oak Estates Home Owners Association documents on file at Placer County and follow-up research conducted by Placer Title Company. Conclusions and recommendations made by the Board based upon this research were presented. A draft of a reformatted version of the current "Covenant, Conditions and Restrictions" document was provided to all members for review and comment. Amendment suggestions were briefly discussed (proposed amendments will be presented to the Board in written format for review and presentation to the General Membership at the Spring Meeting). A copy of the reformatted version of the current "Covenant, Conditions and Restrictions" document will be mailed to those association members who were not present. Before the Spring Home Owners Association General Meeting the Board will review with the county and provide to all association members any changes to the reformatted version of the current "Covenant, Conditions and Restrictions" document and any recommended amendments. A vote of the General Membership on these documents will be held at that time.
Elections were held for President and Vice President. Mike Nelson was elected President, and Maxine Barnett was elected to a second term as Vice President. Mel Huber will continue to serve as Teasurer and Rose Maree Hammer will continue to serve as Secretary.
To permit safely turning onto White Oak Dr from Highway 174 President Mike Nelson will organize a work party to trim tree branches back from the road at that intersection.
The meeting was adjourned and followed by visiting among neighbors.
Rose Maree Hammer
Secretary
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