The Fall Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM November 7, 2011 by President Mike Nelson.
Copies of the Reformatted/Amended CC&R document as approved at the Spring General Meeting and filed with the county were distributed. (NOTE: Because it was voted upon at this meeting to add back into the Reformatted/Amended CC&R document the nuisance abatement language in section 8 of the the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583, it was determined to wait to distribute the current Reformatted/Amended CC&R document to all association members until this language is added back in and the document is again filed with the county.)
Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.
The Minutes of the Spring 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2011 General Meeting be accepted.
The Financial Report was presented by Association Treasurer Mel Huber. There is $25,923.76 in the account. Three association members are currently in the rear, two owing $125, and one owing $304. The CPA has sent out second-notice letters with no response. A motion was presented, seconded and passed that the Financial Report be accepted.
The Livingston bid taken for repair work on cracks in the roads is $6,000. Other companies contacted for bids have not yet responded. It was determined to wait until Spring before beginning any road work.
The Todd (530-637-5542) bid for snow removal is $92/hour with an estimate of 5 hours to clear all roads in the development with the association determining if and when. A motion was presented, seconded and passed to utilize Todd for snow removal. Another motion was presented, seconded and passed to give the Association President and the Board discretion as to when to call for snow removal. The following two guidelines were suggested: 1) Pay close attention to the weather 2) Consider whether association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.
The “No Access-Dead End Road” sign was ordered and arrived with the wrong mounting brackets. Correct brackets are being obtained.
The Road Committee clean up and use of the County Chipper Program was reported on.
There is a 50' Fire Access Easement at the end of White Oak Drive. It was recommended that a low bar be installed to prevent motor cycle traffic.
A report was given by Association President Mike Nelson on the possibility of adding a nuisance abatement amendment to the Reformatted/Amended C&Rs. Discussion was held considering various CC&R wording/practices on this subject. It was determined that the nuisance abatement language in section 8 of the expired version of the CC&R document signed August 14, 1989 and filed with the county as document # 5583 was adequate for the association needs and would be put back into the current Reformatted/Amended CC&Rs.
It was reported that because of concerns over inadequate protection from the heat and lack of rest room facilities the neighborhood family Bar BQ planned for last summer was canceled.
The Sheriff occasionally drives by.
The suggestion that was proposed at the Spring General Meeting on the possibility of adding a light near the mail boxes was again discussed considering using solar energy. Concerns over cost of installation and potential vandalism were discussed. It was suggested that association members could take flash lights if going to the mail boxes after dark instead of installing a light.
The purchasing of a PO Box for the Association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town when it expires in January was explained.
Stan Nielsen provided information on a company (CPM 916-Pavement) that works exclusively on sealing cracks in pavement.
A Motion was presented, seconded and passed to close the meeting at 8 pm.
February 19, 2012
June 09, 2011
Minutes from General Meeting of White Oak Estates HOA May 16, 2011
The Spring Home Owners Association General Meeting of White Oak Estates was brought to order at 7:10 PM May 16, 2011 by President Mike Nelson.
Thanks was given to Dick Merrill, Art Huber and Maria Nelson for sign clean up.
The Minutes of the Fall 2010 Meeting as posted on http://www.whiteoakestateshoa.blogspot.com/ were read by Association Secretary Rose Maree Hammer and approved.
Association Treasurer Mel Huber provided the Financial Report. She explained a notice of incorporation document received from the state, reviewed the services and costs of the Association CPA and reported on past dues. A motion was made and passed that the Financial Report be approved.
It was announced that the Robert Jay home has been sold.
The Road Committee reported that bids will be taken from Livingston, Simpson and Franzia for repair work on cracks in the roads. It was suggested that a bid also be sought from Baldoni.
The Road Committee has also approached Todds for a bid on snow removal.
The Reformatted CC&R document was distributed and reviewed. A motion was made and approved for acceptance and filing with the county of the Reformatted CC&Rs.
An amendment removing the two year term limit in the CC&Rs was discussed. A motion was made and approved for acceptance of this amendment.
An amendment to add to the CC&Rs the Association CPA as the contact for real estate/title company financial questions was discussed. A motion was made and approved for acceptance of this amendment.
The possibility of adding a nuisance abatement amendment to the CC&Rs was discussed. Association President Mike Nelson will review county code, Colfax city code and the Mink Creek restrictions for possible language as to notification, remedy, time-frame etc.
A neighborhood family Bar BQ was approved for July 16 "under the pine tree" in Oak Forest Ct. The association will provide meat, plates and condiments. Association members will bring a side dish to share and their own chairs and drinks. The Board will notify all association members and obtain grills, tables and RSVP information.
Elections for Secretay and Treasurer were held. Mel Huber was elected to a second term as Treasurer and Rose Maree Hammer was elected to a second term as Secretary.
Neighborhood Watch was discussed. The recommendation was made that we write down the license number of any vehicle in the neighborhood that appears suspicious. The recommendation was made that the Sheriff be asked to occasionally drive by.
After a discussion as to the effectiveness of the "No Outlet" sign posted at the entrance to White Oak from Highway 174, it was suggested that a sign "No Access - Dead End Road" be purchased and installed. Possible locations were suggested near the entrance to White Oak, near the mail boxes, or by the ponds. It was also suggested that perhaps the "No Outlet" sign be moved to another location.
The possibility of adding a light near the mail boxes was discussed. No decision was made.
Board President Mike Nelson will look into the possibility of purchasing a PO Box for the association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town.
The meeting was adjourned at 8:27 PM.
Rose Maree Hammer
Association Secretary
Thanks was given to Dick Merrill, Art Huber and Maria Nelson for sign clean up.
The Minutes of the Fall 2010 Meeting as posted on http://www.whiteoakestateshoa.blogspot.com/ were read by Association Secretary Rose Maree Hammer and approved.
Association Treasurer Mel Huber provided the Financial Report. She explained a notice of incorporation document received from the state, reviewed the services and costs of the Association CPA and reported on past dues. A motion was made and passed that the Financial Report be approved.
It was announced that the Robert Jay home has been sold.
The Road Committee reported that bids will be taken from Livingston, Simpson and Franzia for repair work on cracks in the roads. It was suggested that a bid also be sought from Baldoni.
The Road Committee has also approached Todds for a bid on snow removal.
The Reformatted CC&R document was distributed and reviewed. A motion was made and approved for acceptance and filing with the county of the Reformatted CC&Rs.
An amendment removing the two year term limit in the CC&Rs was discussed. A motion was made and approved for acceptance of this amendment.
An amendment to add to the CC&Rs the Association CPA as the contact for real estate/title company financial questions was discussed. A motion was made and approved for acceptance of this amendment.
The possibility of adding a nuisance abatement amendment to the CC&Rs was discussed. Association President Mike Nelson will review county code, Colfax city code and the Mink Creek restrictions for possible language as to notification, remedy, time-frame etc.
A neighborhood family Bar BQ was approved for July 16 "under the pine tree" in Oak Forest Ct. The association will provide meat, plates and condiments. Association members will bring a side dish to share and their own chairs and drinks. The Board will notify all association members and obtain grills, tables and RSVP information.
Elections for Secretay and Treasurer were held. Mel Huber was elected to a second term as Treasurer and Rose Maree Hammer was elected to a second term as Secretary.
Neighborhood Watch was discussed. The recommendation was made that we write down the license number of any vehicle in the neighborhood that appears suspicious. The recommendation was made that the Sheriff be asked to occasionally drive by.
After a discussion as to the effectiveness of the "No Outlet" sign posted at the entrance to White Oak from Highway 174, it was suggested that a sign "No Access - Dead End Road" be purchased and installed. Possible locations were suggested near the entrance to White Oak, near the mail boxes, or by the ponds. It was also suggested that perhaps the "No Outlet" sign be moved to another location.
The possibility of adding a light near the mail boxes was discussed. No decision was made.
Board President Mike Nelson will look into the possibility of purchasing a PO Box for the association in the bank of mail boxes in White Oak Estates and closing the Association PO Box in town.
The meeting was adjourned at 8:27 PM.
Rose Maree Hammer
Association Secretary
January 10, 2011
Minutes from General Meeting of White Oak Estates HOA December 14, 2010
The Fall Home Owners Association General Meeting of White Oak Estates was brought to order at 7:05 PM by President Bruce Nissen.
The Minutes for both the Spring and Fall 2009 Meetings as posted on http://www.whiteoakestateshoa.blogspot.com/ were approved.
Association Treasurer Mel Huber provided the Financial Report.
Association Secretary Rose Maree Hammer provided a short overview of the procedures followed by the Board in researching and reviewing the White Oak Estates Home Owners Association documents on file at Placer County and follow-up research conducted by Placer Title Company. Conclusions and recommendations made by the Board based upon this research were presented. A draft of a reformatted version of the current "Covenant, Conditions and Restrictions" document was provided to all members for review and comment. Amendment suggestions were briefly discussed (proposed amendments will be presented to the Board in written format for review and presentation to the General Membership at the Spring Meeting). A copy of the reformatted version of the current "Covenant, Conditions and Restrictions" document will be mailed to those association members who were not present. Before the Spring Home Owners Association General Meeting the Board will review with the county and provide to all association members any changes to the reformatted version of the current "Covenant, Conditions and Restrictions" document and any recommended amendments. A vote of the General Membership on these documents will be held at that time.
Elections were held for President and Vice President. Mike Nelson was elected President, and Maxine Barnett was elected to a second term as Vice President. Mel Huber will continue to serve as Teasurer and Rose Maree Hammer will continue to serve as Secretary.
To permit safely turning onto White Oak Dr from Highway 174 President Mike Nelson will organize a work party to trim tree branches back from the road at that intersection.
The meeting was adjourned and followed by visiting among neighbors.
Rose Maree Hammer
Secretary
The Minutes for both the Spring and Fall 2009 Meetings as posted on http://www.whiteoakestateshoa.blogspot.com/ were approved.
Association Treasurer Mel Huber provided the Financial Report.
Association Secretary Rose Maree Hammer provided a short overview of the procedures followed by the Board in researching and reviewing the White Oak Estates Home Owners Association documents on file at Placer County and follow-up research conducted by Placer Title Company. Conclusions and recommendations made by the Board based upon this research were presented. A draft of a reformatted version of the current "Covenant, Conditions and Restrictions" document was provided to all members for review and comment. Amendment suggestions were briefly discussed (proposed amendments will be presented to the Board in written format for review and presentation to the General Membership at the Spring Meeting). A copy of the reformatted version of the current "Covenant, Conditions and Restrictions" document will be mailed to those association members who were not present. Before the Spring Home Owners Association General Meeting the Board will review with the county and provide to all association members any changes to the reformatted version of the current "Covenant, Conditions and Restrictions" document and any recommended amendments. A vote of the General Membership on these documents will be held at that time.
Elections were held for President and Vice President. Mike Nelson was elected President, and Maxine Barnett was elected to a second term as Vice President. Mel Huber will continue to serve as Teasurer and Rose Maree Hammer will continue to serve as Secretary.
To permit safely turning onto White Oak Dr from Highway 174 President Mike Nelson will organize a work party to trim tree branches back from the road at that intersection.
The meeting was adjourned and followed by visiting among neighbors.
Rose Maree Hammer
Secretary
December 06, 2009
Holiday Dessert Pot Luck - December 4, 2009
The Fall 2009 Meeting was a Holiday Dessert Pot Luck held Friday December 4, 2009 at the home of Maxine Barnett and Dick Osgood. Neighbors enjoyed a wonderful variety of desserts and spent the evening visiting with each other.
Association business was deferred to the Spring Meeting.
Rose Maree Hammer
Secretary
Association business was deferred to the Spring Meeting.
Rose Maree Hammer
Secretary
December 03, 2009
Minutes from General Meeting of White Oak Estates HOA - May 4, 2009
The meeting was brought to order at 7:06 pm by President Bruce Nissen. He explained the goal for this year to be one of building our neighborhood fellowship. To this end he announced a post Spring get-together to be held at his home. Details will follow when his business demands let up. He also reminded us to keep our fire safe clearances of 100 feet around our buildings and the gutters along the roadways clear.
The previous three bids for road maintenance were reviewed and compared. Differences in the bids necessitated an additional rebidding of some sections. Eventually the decision was made to use the Todd bid. It is hoped that we will be able to work with this same contractor for a period of say three years to make more frequent road repairs as needed rather than waiting five years between road work as we have done in the past.
Those present were warned that if they did not want Todd scraping the edges in preparation for repairs, then they should clear the area themselves and mark anything of value before the road work begins.
The Fall meeting agenda will address the homeowners documents and by-laws with the intent of re-establishing a CC&R standard for maintenance of property value. A committee was formed to look into the wording of this document. The committee will consist of Michael Nelson, Lisa and Steven Curtis along with Bruce Nissen.
An election was held in which Mel Huber volunteered to be our treasurer and Rose Maree Hammer will serve as secretary. The term of these two offices will run for two years through May of 2011.
No further business was brought up, so the meeting adjourned at 8:15 pm and many stayed on to visit.
William Rose
Secretary
The previous three bids for road maintenance were reviewed and compared. Differences in the bids necessitated an additional rebidding of some sections. Eventually the decision was made to use the Todd bid. It is hoped that we will be able to work with this same contractor for a period of say three years to make more frequent road repairs as needed rather than waiting five years between road work as we have done in the past.
Those present were warned that if they did not want Todd scraping the edges in preparation for repairs, then they should clear the area themselves and mark anything of value before the road work begins.
The Fall meeting agenda will address the homeowners documents and by-laws with the intent of re-establishing a CC&R standard for maintenance of property value. A committee was formed to look into the wording of this document. The committee will consist of Michael Nelson, Lisa and Steven Curtis along with Bruce Nissen.
An election was held in which Mel Huber volunteered to be our treasurer and Rose Maree Hammer will serve as secretary. The term of these two offices will run for two years through May of 2011.
No further business was brought up, so the meeting adjourned at 8:15 pm and many stayed on to visit.
William Rose
Secretary
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