Minutes from General Meeting of White Oak Estates HOA June 9, 2015

The Spring 2015 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Tuesday June 9, 2015 by President Mike Nelson.

An updated Homeowners List was distributed for verification.

The Minutes of the Fall 2014 General Meeting were read. A motion was presented, seconded and passed that the Minutes of the Fall 2014 General Meeting be accepted.

The Financial Report was presented. There is a balance of $39,900.78 in the account. There are currently three homeowners in the rear totaling $375. It was confirmed that a second notice be sent to these homeowners. A motion was presented, seconded and passed that the Financial Report be accepted.

Mike Nelson reported on his negotiations with Right Stripping company to re-paint the speed bumps, speed limit warnings and stopping lines. Several homeowners expressed the opinion that the re-painting was well done.

Election for Board Offices of Treasurer and Secretary were held. Mel Huber was re-elected as Association Treasurer. Rose Maree Hammer was re-elected as Association Secretary.

During Open Forum the following were discussed:

Not all of the trees that were marked by PG&E have been removed yet. Not all of the homeowners have been happy with the work that was done. This project generated a lot of wood for some homeowners.

Concerns over vacant or partially painted homes were discussed.

A motion was presented, seconded and passed to close the meeting at 7:30 PM

Rose Maree Hammer, Association Secretary

Minutes from General Meeting of White Oak Estates HOA November 24, 2014

The Fall 2014 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Monday November 24, 2014 by President Mike Nelson.

An updated Homeowners List was distributed for verification.

The Minutes of the Spring 2014 General Meeting were read and corrected. A motion was presented, seconded and passed that the Minutes of the Spring 2014 General Meeting be accepted.

The Financial Report was presented. There is a balance of $37,461.85 in the account. There are currently two homeowners in the rear totaling $250. A motion was presented, seconded and passed that the Financial Report be accepted.

The use of a local stripping company was discussed as an economic solution to the re-painting of speed bumps, speed limit warnings and stopping lines.

Fire Safety tips were discussed including home and property care, recording of valuables and alternative emergency outlets such as access to Pineview through lot 14.

Election for Board Offices of President and Vice President were held. Mike Nelson was re-elected as Association President. Steve Curtis was re-elected as Association Vice-President.

Reminders were made to restrain your animals and to call Animal Control if you experience a problem with an aggressive animal.

During Open Forum the following were discussed:

Roger and Mike will make repairs to the Newspaper Boxes. Trouble with the paper carriers was discussed.

Tree-removal over the next 4-6 weeks by PG&E for protection of the power lines was discussed.

A motion was presented, seconded and passed to close the meeting at 7:50 PM

Rose Maree Hammer, Association Secretary

Minutes from General Meeting of White Oak Estates HOA June 9, 2014

The Spring 2014 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Monday June 9, 2014 by President Mike Nelson.

An updated Homeowners List was distributed for verification.

The Minutes of the Fall 2013 General Meeting were read. A motion was presented, seconded and passed that the Minutes of the Fall 2013 General Meeting be accepted.

The Financial Report was presented. There is a balance of $34, 388.74 in the account. There are currently no homeowners in the rear. The filing of liens was not required. A motion was presented, seconded and passed that the Minutes of the Financial Report be accepted.

The Road Maintenance Committee Report included the following:
* Two bids ($600 and $900) have been received for the Re-Painting of speed bumps, speed limit warnings and stopping lines. $600 had previously been approved by the association for this project. It was determined that Dick Osgood would assist in organizing a work crew of neighborhood volunteers to complete this project.
* Roger Aaronson will donate tin edging for the roof of the newspaper stand.

Reminders were made to:
* Drive/Walk/Play safely along roadways. Watch for deer, mountain lions, bears etc when driving; Carry a flashlight if walking at night etc; and Watch for cars when at play.
* Keep dogs on leash when not on private property.
* Clear your property along the roadways.
* Watch for Rattlesnakes (come onto the warm pavement in the evening)

During Open Forum the following were discussed:

* Steve Curtis reported the prohibitive cost of bringing internet access through Wave Band into our area (Set-up costs would be $50,000 to bring the cable to our area +$2,000 per property. The contract would be with the association, not individual homeowners and require a minimum of 25 homeowners to participate. Usage costs would be similar to current services.)

* Septic maintenance and the possibility of a well going dry during drought time were discussed.

A motion was presented, seconded and passed to close the meeting at 8:00 PM

Rose Maree Hammer
Association Secretary

Minutes from General Meeting of White Oak Estates HOA October 28, 2013

The Fall 2013 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Monday October 28, 2013 by President Mike Nelson.

Thanks was given to Art Huber, the Greenwoods and others for clearing work along roadways. An updated Homeowners List was distributed for verification.

The Minutes of the Spring 2013 General Meeting were read. A motion was presented, seconded and passed that the Minutes of the Spring 2013 General Meeting be accepted.

The Financial Report was presented. There is a balance of $30, 428.48. Five homeowners are in the rear. The association CPA will be asked to confirm that notifications have been sent to the three of the five homeowners farthest behind. A lien will be filed on the one owing the largest amount.

The Road Maintenance Committee Report included the following:
* Road crack repair work was completed by Livingston. The cost was $7,675.00.
* Re-Painting of speed bumps, speed limit warnings and stopping lines has not yet been completed. (Work Crew volunteers: Dennis Morain, Jonah Davison, Dan Zendner, Roger Aaronson, Steve Curtis and Mike Nelson)

The Snow Removal Policy was reviewed:
* The Association President and Board have the discretion as to when to call for snow removal. [Todd (530-637-5542) at the rate of $92/hour with an estimate of 5 hours to clear all roads in the development will be utilized. Todd will plow Shady Glen and then come to White Oak Estates.]
* The following two guidelines will be followed: 1) Pay close attention to the weather 2) Consider if association members can safely get out or come in using the entrance to the development at the hill on White Oak Drive and Highway 174.

Reminders were made to Drive/Walk safely along roadways. Watch for deer, mountain lions, bears etc when driving. Carry a flashlight if walking at night etc.

During Open Forum the following were discussed:
* 3 Homes are for sale in our neighborhood
* The bag nailed to the tree at the entrance of 174 to White Oak contained an empty box
* The Bulletin Board installed by the bank of mail boxes has received good use
* Attempts to arrange for the use of one propane company for the entire development have never been successful
* Various suggestions (such as owning your own tank or installing a larger tank) were made for saving on the cost of propane
* The problem of debris coming off the hill by the Wilhelm property was mentioned
* Internet access through Wave Band was discussed. It was suggested that a list be provided to Wave Band of those in the development who would be interested in using the service if it were brought into the neighborhood. Steve will collect information about the service and forward that to Rose Maree for distribution through email to all association members.

A motion was presented, seconded and passed to close the meeting at 8:00 PM

Rose Maree Hammer
Association Secretary

Minutes from General Meeting of White Oak Estates HOA June 17, 2013

The Spring 2013 Homeowners Association General Meeting of White Oak Estates was brought to order at 7:10 PM Monday June 17, 2013 by President Mike Nelson.

An updated Homeowners List was distributed for verification.

The Minutes of the Fall 2012 General Meeting were read. A motion was presented, seconded and passed that the Minutes of the Fall 2012 General Meeting be accepted.

The Financial Report was read. There is a balance of $35,178.48. Three lots are in the rear on dues. The association CPA will be asked to send a CA Civil Code Section 845 letter to the homeowner of the lot furthest behind. A motion was presented, seconded and passed that the Financial Report be accepted.

The Road Maintenance Committee reported on the following:

* Three road crack repair bids were presented and explained. A motion was presented, seconded and passed that the Livingston bid be accepted. $8,000 had previously been approved for this project. This project will take 1-2 days once begun.

* A motion was presented, seconded and passed that $600 be available for the re-painting of speed bumps, speed limit warnings and stopping lines. Dennis Morain, Jonah Davison, Dan Zendner, Roger Aaronson and Steve Curtis offered to assist with this project. It was also suggested that the limit lines be moved closer to the intersection.

Two-year Election for positions of Secretary and Treasurer were held. Rose Maree Hammer was re-elected as Association Secretary, and Mel Huber was re-elected as Association Treasurer.

A motion was presented, seconded and passed that the following be accepted as the White Oak Estates Public Bulletin Board policy. This policy will be posted on the White Oak Estates website (http://whiteoakestateshoa.blogspot.com).

* The intent of the White Oak Estates Public Bulletin Board is to provide a location to post information about Neighborhood and/or Local Events of Public Interest to White Oak Estate Homeowners. Items posted are to be removed within two weeks by those who posted them and may also be removed at any time by the Association Board if it is determined that the item posted is not of Neighborhood and/or Local Public Interest to White Oak Estate Homeowners.

A reminder was made to clear property along driveways and roadways. Association President Mike Nelson will provide the phone number for the Placer County Chipper Program to those who are interested.

During Open Forum the following were discussed:

* Seeds come in on tires from invasive plants such as Star Thistle and Scotch Broom. Various methods of removal were discussed.

* Dennis will talk with Al about clearing his culverts.

A motion was presented, seconded and passed to close the meeting at 8 PM.

Rose Maree Hammer
Association Secretary

Minutes from General Meeting of White Oak Estates HOA November 5, 2012

The Fall 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:00 PM Monday November 5, 2012 by President Mike Nelson.

Copies of the Reformatted CC&R document as approved and amended at the Spring 2011, Fall 2011 and Spring 2012 General Meetings and filed with the county was distributed. This document replaces ALL prior CC&R/Road Maintenance Agreement documents:

* Copies will be mailed to all association members not present at this meeting

* The CC&R document is also be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/)

An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.

The Minutes of the Spring 2012 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Spring 2012 General Meeting be accepted.

The Financial Report was presented by Association President Mike Nelson as prepared by Association Treasurer Mel Huber who was unable to be present at the meeting:

* There is $32,441.92 in the account.

* Four association members are currently in the rear, totaling $375. The Board President and Treasurer will look into placing a lien on the property owing the $250 past dues.

* Mel has obtained rates from Sandra DeLong, a local CPA in Colfax. Because of the complexity of changing CPA's and the fact that our current CPA Dwyer & Company has become less difficult to get a hold of Mel's recommendation is to stay with Dwyer & Company for now.

* A motion was presented, seconded and passed that the Financial Report be accepted.

The Road Maintenance Committee reported on the following:

* The need for installation of posts at the Fire Access Easement on White Oak Drive no longer exists. This project will not be done at this time.

* It has been difficult to obtain bids for the repair of cracks in the road. This project will be held until Spring.

* Thank you to Art Huber and Mike and Maria Nelson for trimming back of trees that overhung the road

* Dick Osgood and Mike Nelson will help clear back the debris in the culverts and along the road by the Morain property to facilitate the flow of rain water. Dennis Morain had knee replacement surgery in September.

Two-year Election for positions of President and Vice President was held.

*A motion was made, seconded and passed to re-elect Mike Nelson as Association President for another two year term of office.

* A Motion was made, seconded and passed to elect Steve Curtis as new Association Vice President to replace Maxine Barnett who is stepping down.

Installation of a Public Bulletin Board near the bank of mail boxes was approved. Mike Nelson and Dick Osgood took the assignment to build and install the Bulletin Board for neighborhood use.

A Neighborhood Holiday Pot Luck was scheduled as an Open House to begin at 5 pm on Friday December 14 at the home of Maxine Barnett and Dick Osgood. The Association will provide lasagna. Additional details will be determined and invitations sent to all neighbors.

A reminder was made to clear property along driveways and roadway and be aware of the County Chipper program ($40/hour rate).

The following topic was discussed during the Open Forum:

*Concern was expressed over animals getting into garbage cans. No action was taken.

A Motion was presented, seconded and passed to close the meeting at 8 pm.

Minutes from General Meeting of White Oak Estates HOA May 21, 2012

The Spring 2012 Home Owners Association General Meeting of White Oak Estates was brought to order at 7:15 PM Monday May 21, 2012 1 by President Mike Nelson.

An updated Homeowners List (Phone numbers/email addresses/lot numbers etc) was distributed for verification.

The Minutes of the Fall 2011 General Meeting (as posted on http://www.whiteoakestateshoa.blogspot.com) were read by Association Secretary Rose Maree Hammer. A motion was presented, seconded and passed that the Minutes of the Fall 2011 General Meeting be accepted.

The Financial Report was presented by Association Treasurer Mel Huber:

* There is $29,051.54 in the account.

* Five association members are currently in the rear, four owing $125, and one owing $250. The Board will look into the possibility of placing a lien on the property owing the $250 past dues.

* Our current CPA Dwyer & Company has become difficult to get a hold of. The board will research the possibility of switching to Sandra DeLong, a local CPA in Colfax.

A motion was presented, seconded and passed that the Financial Report be accepted.

The Road Maintenance Committee reported on the following:

* Installation of the “No Access-Dead End Road” sign

* Posts instead of a low bar will be installed to prevent motor cycle traffic through the 50' Fire Access Easement at the end of White Oak Drive.

* Based upon the Livingston bid received last summer, it was moved, seconded and approved not to exceed $8,000 to repair cracks in the road this summer once the necessary bids were received.

* Suggestions on how to encourage drivers to stay to the right of the road at the blind turns (Van Pelt Corner etc) on White Oak were discussed. No action was taken.

A report was made by Association President Mike Nelson that the Post Master in Colfax did not approve of our attempt to purchase a PO Box for the Association in the bank of mail boxes in White Oak Estates. The new Association PO Box address in town is PO Box 1332 Colfax, CA 95713

A reminder was made to clear property along driveways and roadway.

A reminder was made to not let your dogs/animals run loose. Roger Aaronson has spoken to the owner of the peacocks that wander through. She has about 40 peacocks and is aware of the problem. She is feeding them more to attempt to keep them closer to home.

Mike Nelson reported on seeing an 18” rattle snake and reminded all to be cautious.

Variations of the animal restriction language from Section 6 of the expired CC&R document # 5583 were distributed and discussed. A motion was presented, seconded and passed that the following language be added to the current CC&R document as (e) to Paragraph 15:

* (e) No animals may be kept, bred or raised for commercial purposes or in unreasonable numbers (“unreasonable numbers” to be determined by the association board on an individual basis if a dispute arises).

Copies of the Reformatted CC&R document as approved and amended at the Spring and Fall 2011 General Meetings and the Spring 2012 General Meeting will be mailed to all association members after it is filed at the county. This document replaces ALL prior CC&R/Road Maintenance Agreement documents.

The following topics were discussed during the Open Forum:

* Concern was expressed about trees that overhang the road causing those that drive motorhomes to drive in the middle of the road. The road maintenance committee took the assignment to trim back the trees that are over the road.

* A motion was presented, seconded and passed that Dick Osgood be added to the road maintenance committee.

* The suggestion was made that the CC&R document be posted on the association website (http://www.whiteoakestateshoa.blogspot.com/).

A Motion was presented, seconded and passed to close the meeting at 8 pm.

Rose Maree Hammer
Association Secretary